A day as a wedding coordinator


Last weekend, I had the incredible opportunity to work as a day-of wedding coordinator. Recommended by a friend to her friend to her friend, I was hired to make sure everything went smoothly on a farm wedding in Louisville.

I love weddings and watched many of my close friends plan their weddings, but regardless of the checklists, aerial maps and vendor lists the maid of honor sent me, I still didn't understand why an extremely well-planned wedding needed a coordinator.

I quickly found out.

D E C O R A T E

I arrived on site that morning. The tent, tables and chairs were set up while all the decorations and dishes were piled in the center. Everyone was running around getting ready, but the bride set up a demo table, and then I decorated and set the other 11 tables after her example. She had spent months growing incredible planters with flowers and herbs! It was beautiful.

C O O R D I N A T E

I was in charge of directing parking at the ceremony site. Guests were supposed to park in a field and then walk about ¼ mile to the site. However, even though I got there 30 minutes early, about a dozen people already parked right next to the site. I then had to hike up there, tell them all to move, then hike back and continue directing traffic.

During the short ceremony, I had to light over 100 candles, set up the s'mores station and make the cocktails and set up the bar area. As soon I got back from parking, I started lighting candles. The catering server laughed and said it seemed really soon to light candles... but I made it just in time before the guests started showing up.

B E P R E P A R E D

I packed my bag in the hotel that morning with my lists, camera, snacks, makeup and Evian facial spray. After we finished decorating the tables – two hours of standing in the noon sun – the guest helping me looked at me and asked if I was planning to shower before the ceremony. I laughed because of course I would not have time. Add in the walking and directing parking, and I was a sweaty mess by the time everything started. Evian facial spray helped out a lot. I had a 10 minute break in which I quickly changed clothes, misted my face and redid my makeup. Evian facial spray left me feeling clean, refreshed and cool.

Then it was off to make sure the ice cream truck knew where to park.

It was so much fun to play this role in a wedding, and I hope to do it again. :)

I received these samples of Evian facial spray for free, but all opinions are my own.


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Hi, I'm Robin!

Welcome to This Vast Life, my journey to living naturally and holistically. 

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